Privacy Policy as of 01/19/2026

1.1 Introduction

This Privacy Policy explains how our community (“we,” “us,” or “the Association”) collects, uses, stores, and protects information provided by homeowners and authorized users (“you”) when accessing our private homeowner portal. Our goal is to maintain transparency and safeguard your personal information while providing secure access to community resources. By using the portal, you agree to the practices described in this policy.

1.2 Information We Collect

We collect only the information necessary to manage community operations and provide portal access.

Account & Contact Information

Name
Email address
Property address
Phone number

Portal Activity

Technical Information

Browser type
Device type
IP address
Cookies used for login/session security

We do not collect financial information, Social Security numbers, or sensitive personal data.

1.3 How We Use Your Information

Your information is used solely for community‑related purposes, including:

Verifying homeowner identity
Granting access to portal features
Sending community updates or alerts
Maintaining accurate HOA records
Improving portal functionality and security

We do not sell or share your information with third‑party marketers.

1.4 Who Has Access to Your Information

Access is limited to:

Authorized HOA administrators
Board members with appropriate permissions

All administrators must handle information responsibly and confidentially.

1.5 Data Storage & Security

We take reasonable measures to protect your information, including:

Secure, password‑protected accounts
Encrypted connections (HTTPS)
Limited administrator access
Regular system monitoring

1.6 Cookies & Tracking

Cookies may be used to:

Keep you logged in
Improve navigation
Enhance security

1.7 Your Rights

You may request:

Access to your stored information
Corrections to inaccurate information
Removal of optional data

1.8 Data Retention

We retain information only as long as necessary to support community operations and maintain accurate records.

1.9 Third‑Party Services

The portal may rely on third‑party providers for hosting, email delivery, or security services. These providers maintain their own privacy practices.

1.10 Children’s Privacy

The portal is intended for adult homeowners and is not designed for children under 13.

1.11 Updates to This Policy

Updates will be posted with a revised “Last Updated” date.

1.12 Contact Information

Village Green Section 5 Board of Directors and/or Webmaster

Terms of Use as of 01/19/2026

2.1 Acceptance of Terms

By accessing or using the portal, you agree to comply with these Terms of Use.

2.2 Purpose of the Portal

The portal provides secure access to community information, documents, and services for Village Green Section 5 homeowners.

2.3 User Responsibilities

Users agree to:

Provide accurate information
Keep login credentials confidential
Use the portal only for HOA‑related purposes
Notify the HOA of unauthorized access

2.4 Prohibited Activities

Users may not:

Attempt to bypass security features
Upload harmful or malicious content
Harass or threaten other users
Share private HOA information outside the community
Use the portal for commercial or political purposes

2.5 Administrator & Board Access

Authorized administrators may access user information as needed to manage portal operations.

2.6 Third‑Party Services

The HOA is not responsible for outages or failures of third‑party providers.

2.7 Content Ownership

All portal content is the property of Village Green Section 5 HOA.

2.8 Accuracy of Information

The HOA strives for accuracy but cannot guarantee all content is error‑free.

2.9 Portal Availability

The HOA does not guarantee uninterrupted access.

2.10 Security

Users are responsible for safeguarding their own devices and connections.

2.11 Children’s Privacy

The portal is not intended for children under 13.

2.12 Updates to These Terms

Updates will be posted with a revised “Last Updated” date.

Acceptable Use Policy as of 01/19/2026

3.1 Purpose

This AUP outlines rules for using the portal to maintain a safe and secure environment.

3.2 Authorized Users

Access is limited to homeowners, authorized residents, and approved administrators.

3.3 Acceptable Use Requirements

Users must:

Use the portal only for HOA‑related purposes
Keep login credentials confidential
Treat others respectfully
Report security concerns

3.4 Prohibited Activities

Security & System Misuse

Bypassing security features
Accessing another user’s account
Uploading malicious files

Content & Communication

Posting offensive or harassing content
Sharing false or defamatory information
Distributing private HOA documents

Unauthorized Use

Commercial or political activity
Uploading copyrighted materials
Using bots or scraping tools

3.5 Protection of Community Information

All portal content is for internal HOA use only.

3.6 Administrator Rights

Administrators may monitor activity, remove content, and restrict access for violations.

3.7 Reporting Violations

Concerns should be reported to the Board of Directors and/or Webmaster.

3.8 Consequences of Violations

Violations may result in warnings, suspension, or permanent removal of access.

3.9 Updates to This Policy

Updates will be posted with a revised “Last Updated” date.

Village Green ~ Section 5

Privacy Policy as of 01/19/2026

1.1 Introduction

1.2 Information We Collect

1.3 How We Use Your Information

1.4 Who Has Access to Your Information

1.5 Data Storage & Security

1.6 Cookies & Tracking

1.7 Your Rights

1.8 Data Retention

1.9 Third‑Party Services

1.10 Children’s Privacy

1.11 Updates to This Policy

1.12 Contact Information

Terms of Use as of 01/19/2026

2.1 Acceptance of Terms

2.2 Purpose of the Portal

2.3 User Responsibilities

2.4 Prohibited Activities

2.5 Administrator & Board Access

2.6 Third‑Party Services

2.7 Content Ownership

2.8 Accuracy of Information

2.9 Portal Availability

2.10 Security

2.11 Children’s Privacy

2.12 Updates to These Terms

Acceptable Use Policy as of 01/19/2026

3.1 Purpose

3.2 Authorized Users

3.3 Acceptable Use Requirements

3.4 Prohibited Activities

3.5 Protection of Community Information

3.6 Administrator Rights

3.7 Reporting Violations

3.8 Consequences of Violations

3.9 Updates to This Policy

Welcome to Village Green Section 5 Homeowners Association - Your Guide to Community Living

Privacy Policy as of 01/19/2026

1.1 Introduction

1.2 Information We Collect

1.3 How We Use Your Information

1.4 Who Has Access to Your Information

1.5 Data Storage & Security

1.6 Cookies & Tracking

1.7 Your Rights

1.8 Data Retention

1.9 Third‑Party Services

1.10 Children’s Privacy

1.11 Updates to This Policy

1.12 Contact Information

Terms of Use as of 01/19/2026

2.1 Acceptance of Terms

2.2 Purpose of the Portal

2.3 User Responsibilities

2.4 Prohibited Activities

2.5 Administrator & Board Access

2.6 Third‑Party Services

2.7 Content Ownership

2.8 Accuracy of Information

2.9 Portal Availability

2.10 Security

2.11 Children’s Privacy

2.12 Updates to These Terms

Acceptable Use Policy as of 01/19/2026

3.1 Purpose

3.2 Authorized Users

3.3 Acceptable Use Requirements

3.4 Prohibited Activities

3.5 Protection of Community Information

3.6 Administrator Rights

3.7 Reporting Violations

3.8 Consequences of Violations

3.9 Updates to This Policy

Welcome to Village Green Section 5 Homeowners Association - Your Guide to Community Living

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